Work Health and Safety Management Software

Figtree Systems’ WHS software package covers all aspects of an effective and compliant safety management system. This cloud-based safety management application helps remove reliance on paper-based business processes and provide a centralised reporting and workflow framework to manage risks and incidents in the workplace.

Best practice OHS software straight out of the box

Figtree systems OHS / WHS software takes the hassle out of safety management, making it easier for your organisation to capture, track and escalate safety responsibilities, from the point of intake until resolution.

 

A safe workplace is one in which all employees are safety champions. More than just your WHS managers, Figtree systems provides access to all employees to log incidents, hazards, risks and audit records online – any time, location or device.

Incident Management

Incident management functionality enables incidents to be captured by all employees on any device, and provides a structured investigation, review and follow up. 

  • Incident notification, escalation and review
  • Links incident data to associated injuries and hazards records
  • Capture injuries, near misses, vehicle / equipment, property damage
  • GPS incident reporting via Google Maps
  • “Fishbone” or “5 Whys” analysis
  • Enables incident data to be pushed to claim

 

Hazard Management

Proactive hazard management is central to a safe workplace, improving hazard awareness and provides follow up for risk assessments 

  • Log via hazard form, audit and inspections, incident forms or risk assessments
  • Classify into types (eg. manual handling, hazardous chem. or environmental)
  • Report on action taken and control effectiveness
  • GPS hazard reporting via Google Maps
  • Library function providing reusable templates for common hazards

 

Risk Management

Risk management functionality spans risk identification, assessment, evaluation, control and monitoring – providing gap-free workflow to manage to whole risk lifecycle 

  • Framework aligned to ISO 31000
  • Capture controls and monitor risk reduction activities
  • 4 x risk matrices to communicate risk against control landscape
  • Practice drills and emergency management functions
  • Library function providing reusable templates for common risks

 

Injury Management

From the onset of an injury, Injury Management facilitates early intervention, allowing a user to process an injury diligently and timely, reducing risk and preventing cost escalation 

  • Return to work and injury management
  • Needs assessment and offers of suitable duty
  • Medical certificate maintenance
  • Financial breakdown of claims
  • Integrated document management
  • Worker’s compensation (self-insurance extension)

 

Audits and Inspections

Audits and inspections are supported by questionnaires that are aligned to your organisations’ compliance needs, with seamless scheduling and mobile-data intake 

  • Build tailored questionnaires for your organisation
  • Schedule and distribute questionnaires to one or many users
  • Assign questions to selected individuals and track for completion
  • Capture issues, non-conformances and actions
  • Capture GPS coordinates of response via Google Maps
  • Log risks, hazards, actions and issues as part of response
Extensive reporting capability
  • Real-time dashboards and search grids with easy export and data drill-down
  • Automatically run, batch and distribute via email at scheduled intervals
  • Tailor your preferred reporting output via the system’s ad hoc report designer
  • Easily generate reports using a suite of self-service standard reports
  • Multi-layered organisational structure and cost centre reporting
  • Export as MS Word, XML, CSV, PDF and HTML files
  • Generic upload via CSV file

 

 

Fully supported web application

Figtree Systems is a web based application accessed via URL. Our standard maintenance and support agreement covers the maintenance of hosting and cloud platform, access to the Figtree Systems help desk, and provides ongoing upgrades and maintenance of the application, hardware, infrastructure and disaster recovery systems.  

  • 24 / 7 uptime monitoring
  • Business hours help desk support
  • Rollout of upgrades, security and patches
  • Maintenance of application interfaces
  • Maintenance of backup and disaster recovery systems
Information security
  • Multi-layered user access control
  • Audit trail to track systems activity
  • Database backed up daily on 2nd server
  • Replicated data to secondary site (optional)
  • Penetration testing twice yearly
  • Transport layer security (TLS)
  • Defence in depth network security
  • ISO 27001 data centre and cloud environment
  • ISO 27001 development and support (Sydney and London)
Systems integration
  • Enterprise HR and payroll data integration
  • Support for XML, CSV, REST, HTTPS, SFTP, ODBC
  • Single sign on authentication
  • Bespoke application interfacing development