Paperless Office & OCR Software
Overview
Figtree's Paperless Office and OCR software and smart email processing solution automates routine administrative processes — monitoring incoming emails, extracting and reading documents, and indexing them into a paperless repository. This removes the manual effort of data entry and document filing, freeing your team to focus on higher-value work.
The Figtree Advantage
Today's technologies have freed the office clerk from the painstaking task of spending hours working through a filing cabinet to store, sort or share information. Whether it's claims files, medical certificates, registration documents, or invoices – it no longer makes sense for businesses to expend valuable human effort to perform mundane and repetitive tasks.
Our OCR software and smart email processing solution assists your business in automating routine administrative processes, saving time, effort and help create a paperless office!
How It Works
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Automatic monitoring of incoming emails — Our email processor connects with your email inbox, to monitor and process incoming emails and documents. Files are sent to a dedicated email address, containing relevant attachment and codified subject line – triggering the email processor into action.
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Extract and read documents using OCR Software — Once an email is received, your email and documents are extracted automatically. They are then scanned and read using OCR software or directly uploaded to your documents repository. The good news is our bots never miss emails, so you don't need to worry about important correspondence slipping through the cracks.
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Automate data entry — By connecting with enterprise or third-party applications, we can update relevant data fields that have been identified and extracted from OCR software. This works best for standardised document formats that are processed in high volumes, removing the effort of manually reading files and performing mundane data entry of system records.
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Index and store your documentation — Finally, all documents processed are indexed and stored automatically within your documents repository, making processed documentation available for future reference or file sharing.
Benefits
- Automatically read scanned or digital forms received from email
- Extract key fields and sending via Figtree or external system
- Remove repetitive and manual data entry processes
- Integrated with document management + BPM functions
- Improved accuracy of data processing
- A significant reduction in administrative effort and cost
Experience You Can Count On
We have over 40 years' experience developing and supporting configurable software applications to help organisations manage their own complex operations relating to insurance, workers' compensation, fleet, assets, risk, safety compliance, and more.
We are proud to be a trusted provider of paperless office and OCR software across the world, helping businesses take control of critical elements of their operations.
Frequently Asked Questions
Common questions about Figtree Systems' paperless office and OCR software.
How does Figtree's OCR and paperless office solution work?
It monitors a dedicated inbox for incoming emails and documents, then automatically extracts, scans, and reads them using OCR software.
Can it update other systems automatically?
Yes, via enterprise or third-party application connections, updating data fields identified by OCR, removing manual entry for standardised, high-volume document formats.
What happens to documents once they're processed?
They are indexed and stored automatically in your documents repository, available for future reference or file sharing.
What are the benefits of going paperless with OCR?
Automated form reading, fewer manual data-entry tasks, integration with document management and BPM functions, improved accuracy, and reduced administrative effort and cost.